The Digital Stamp

Upload, stamp and confirm

STIBC is glad to offer digital stamps to our Certified Translators wherever you are in the world – whether it’s an office or a beach! The procedure is safe, trustworthy and guarantees to the client, a consulate or the government the stamp is authenticated by STIBC. Certified Documents can be verified at:
STIBC certified translators now have a streamlined process to digitally stamp packages for their clients.

Step 1: Upload

1. Upload the original. A preview will show on the right of the screen. We support the following formats: .pdf, .doc, .docx, .docm, .odt, .jpg, .jpeg, .png
2. Choose the language combination that you translated.
3. Write a description of the document.
4. Upload the translated document.

These documents will be merged into a package.

Step 2: Stamp

Choose stamp first page only or stamp every page.
If you selected stamp every page, you will have to move the stamps to ensure they are not blocking any content on the page.

Step 3: Confirm

Confirm you want to stamp this document and choose a name for the stamped package.

Frequently Asked Questions

Is this secure? Yes, documents are encrypted in X 509 PDF-A format. Specifically, we use SHA-256 as our digest algorithm and RSA for encryption. If any one else modifies your document, the stamp will no longer be valid.
Do I have to worry about anyone seeing the content of the documents that I'm stamping? All the stamping of documents is done on your computer. The only thing that is uploaded to our servers is a token that uniquely identifies your document but has no information about the document's content. There is one notable exception which is that documents that are uploaded in a format other than PDF are sent to a third party for conversion. If confidentiality is important to you, you should convert the documents to PDF before applying the digital stamp.
Which email address should I sign in with? Is the password the same as the one on the main STIBC site? You should use the email address which is associated with your STIBC membership. The passwords for the digital stamp and the STIBC membership are separate. To activate your digital stamp account, you have to go to "RESET PASSWORD". It will then send an email to the email address you provide (matching the one associated with you STIBC account) asking you to choose a password for it. If you are concerned about remembering a new password, you can use the same password for the digital stamping portal as you do for the STIBC member login. That way you only have one password to remember instead of two.
Do associate members have access to the digital stamp? No.
What is the maximum file size supported by the digital stamping wizard? We do not have a specific maximum file size. The maximum file size is dependent on your device and browser. For example, modern versions of Chrome have a limit of 2 GB.
What information should the translation title include? The specific type of document (eg. Vaccination Certificate) and the person you're doing it for.
Eg. Birth Certificate for Lou McKinley
Should I choose "Stamp declaration (first page)" or "Stamp every page"? Some translators prefer to only stamp the first page to save time, but it's totally up to you.
What should I do if I'm having trouble uploading a document? Check that the file is not password protected. If it is, you will need to remove the password before uploading it. If you are still having trouble uploading the document, please contact us and we will help you.
Do you support documents that are not in PDF format? Yes, we support the following formats: .pdf, .doc, .docx, .docm, .odt, .jpg, .jpeg, .png. If you have a document in another format, you can upload it and we will convert it to a PDF.
Can I apply my digital stamp to documents that are not in a language that I am certified to translate? No, you can only apply the stamp to documents that are in a language that you are certified to translate.
Can I add my stamp to documents that I did not translate myself? No, you can only add your stamp to documents that you translated yourself.

Start Stamping